We Asked, You Said, We Did

Below are some of the issues we have recently consulted on and their outcomes.

We Asked

The commissioning intentions were laid out to the providers and public and as a part of the consultation five questions were asked within it. An open question was asked to allow for an opportunity to demonstrate and concern or agreement that may not have previously been captured. The consultation focused on collecting feedback on these questions. Feedback was analysed using the following methods.


1. Consultation questionnaire – the questionnaire asked for peoples comments’ on the questions within the strategy. To view the consultation questionnaire, see Appendix A.
2. Consultation events- the events asked for people’s responses to the consultation questions.
3. Emails from providers who have expressed an interest in tendering for this provision
4. 1:1 Interviews and Group sessions with people of lived experience of advocacy

You Said

We received 65 responses to the consultation survey, the results of which are available in the Advocacy and Healthwatch Commissioning consultation report.

We Did

Stage 1
We will publish the final Advocacy and HealthWatch Commissioning plan after Cabinet in February. This will set out the new model for commissioning services.
 

Stage 2
We plan to launch the formal tender process. It is envisaged this will be in Quarter 1 2019.

We Asked

As part of the Safer Routes to Schools schemes, a zebra crossing and raised table was proposed on Bamfield located on a route to and from Perry Court E-Act Academy. 

You Said

The result of the consultation were on the whole positive for the proposed Zebra Crossing and speed table on Bamfield.

We Did

The proposal has been passed to the Traffic Regulation Order team for the legal process where there will be a formal consultation process.

We Asked

As part of the ‘Safer Routes to Schools’ schemes, a Zebra Crossing and raised table was proposed on Novers Lane. This was proposed for a location on a route to and from Greenfield E-Act Academy. 

You Said

The result of the consultation were on the whole positive for the proposed Zebra Crossing on Novers Lane.

We Did

The proposal has been passed to the Traffic Regulation Order team for the legal process where there will be a formal consultation process.’

We Asked

We had a 4 week public consultation period on the Publication Version of the Urban Living Supplementary Planning Document and the Consultation Statement prior to being adopted by the Cabinet in late Autumn 2018.

The consultation opened on the 28th August, with a Bristol City Council press release on the 3rd September 2018 publicising the 4-week consultation inviting views on the revised document until 25th September.

You Said

Please read the updated Consultation Statement document which reports on the consultation response.

We Did

We Asked

We asked your views on how the 20mph speed limit operates in practice. The aim of the 20mph review was to identify whether any localised adjustments are needed to the 20mph speed limit across the City in order to improve its effectiveness.

You Said

We received 3,351 responses to this consultation.

We Did

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We Asked

We proposed an improved approach to rough sleeping encampments in light of the growing number of encampments in the city.

You Said

545 responses were received to the Rough Sleeping Encampments consultation via the online and paper-based surveys, including alternative formats and face-to-face interviews.

Of the 545 people who responded to the Rough Sleeping Encampments consultation, 309 (58%) agreed or strongly agreed, 18% neither agreed nor disagreed, with 24% disagreeing or strongly disagreeing that the draft policy balances the needs of people sleeping rough in encampments with the needs of other members of the community. 214 (39%) respondents made comments or suggestions about the draft policy on rough Sleeping Encampments.

We Did

We made key changes to the policy including:

  • Tightening of the language used in the policy to ensure that the policy balances the needs of all communities
  • Inclusion of more explanation and definitions of terms
  • Policy aims have been revised and clarified in line with consultation responses

The policy will be going to Cabinet for approval later in the year.

We Asked

We asked about our proposals for the following elements of short breaks for disabled children:

  • Targeted Short Breaks
  • Options for a Personal Assistant sourcing support service
  • Widening eligibility for short breaks to include children who have ADHD with complex needs
  • Reducing the short breaks transport fund to be a hardship fund for those in greatest need

You Said

You said that there is a lack of information and awareness about targeted short breaks.

Services were not fairly distributed through the city. Transport is a big issue for a lot of families who struggle or find it impossible to use public transport.

A range of feedback on specific proposals

We Did

We listened to your feedback and included it in the final commissioning plan which was approved by Cabinet on the 2nd October 2018. This included a smaller reduction to the Short Breaks transport scheme than was originally proposed.

The link to the final commissioning plan, which was approved by Cabinet is here and the consultation report itself here.

We Asked

The Council adopted legislation in 2012 which gave it the ability to control and regulate Sex Establishments. A policy was developed at that time and the Council reviewed it through this consultation.

The questionnaire will be used to inform the draft policy, and a further consultation on the draft policy will take place later in the year.

This questionnaire was focused on all types of sex establishments, and a description of each type was included in the further information section at the start of the questionnaire.

You Said

The questionnaire received over 1,400 responses which will be used to further inform the Sex Establishment Policy.

We Did

The draft policy will be available for further consultation in due course, and the full results will also be available at this time.

We Asked

The consultation on the council’s proposal to introduce a new HMO licensing scheme in 12 central wards of Bristol was open for 12 weeks from 19 February 2018 until 13 May 2018. This consultation is now closed.

The consultation sought feedback from the public (including tenants, landlords and other citizens) on the licensing proposals, including the cost of a licence and various discounts, and asked for information about respondents’ experiences of renting or living near Houses in Multiple Occupation (HMOs).

You can see the consultation information booklet and map through the links below:

Information Booklet

Map

You Said

We received nearly 2,750 responses to the consultation survey, the results of which are available in the Consultation on proposal for an additional licensing scheme for houses in multiple occupation 2018 report.

We Did

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We Asked

Bristol City Council is responsible for setting the school term and holiday dates for all Community and Voluntary Controlled schools in the city. This consultation includes the proposed dates for the 2019/20 school year

Other schools are responsible for setting their own dates so these may vary from those set by BCC.

Officers from across the South West have consulted each other and agreed the dates to be consulted to ensure as much consistency across the region as possible.

The dates agreed with other Local Authorities have been the subject of consultation running 5th February 2018 to 16th March 2018.

The dates are agreed by working alongside neighbouring Local Authorities, in particular South Gloucestershire, North Somerset and Bath and North East Somerset.  Effort is made to ensure there is consistency for cross border movement by residents who work or attend school in a county different to where they live. If this is not achieved there can be considerable issues for children, parents and school staff.

Therefore, these neighbouring LAs have been consulting on the same dates.

You Said

A limited number of responses to the consultation have been received.  

One comment was concerning the term end date being Monday 20th July 2018.  Whist not ideal, this was necessary to ensure the correct number of school days and reduce the number of part weeks in the rest of the year. It is assumed that most schools would use this day as a potential inset/teacher training day.

Other responses offered alternative dates.  These included.
1.    Adding two extra dates into the October half term (taken from the beginning of the summer holiday)as preferable to an 8 week term 1.
2.    Changing the term dates to allow for shorter terms/more flexibility for holiday date
Both of these options although valid and a consideration for future years would mean different term dates than the neighbouring Local Authorities, therefore, creating other issues with consistency.
 
The general feedback was otherwise been positive.

We Did

The final decision was passed through school's forum and the decision was made to go with the following dates:

Term 1: Monday 2nd September 2019 to Friday 25th October 2019 (40 School Days)
Term 2: Monday 4th November 2019 to Friday 20th December 2019 (35 School Days)
Term 3: Monday 6th January 2020 to Friday 14th February 2020 (30 School Days)
Term 4: Monday 24th February 2020 to Friday 3rd April 2020 (30 School Days)
Term 5: Monday 20th April 2020 to Friday 22nd May 2020 (24 School Days)
Term 6: Monday 1st June 2020 to Monday 20th July 2020 (36 School Days)

A downloadable version of the term dates calendar can be found in the BCC website.
 

 

We Asked

The Local Authority has a statutory responsibility to ensure that there is sufficient good quality childcare in the area.  Consultation on the draft plan for the recommissioning of the Childcare Development and Sustainability Service was carried out during the 15th January 2018 to 11th March 2018. 

You Said

We received 135 responses.  Please see the attached link for further details. https://democracy.bristol.gov.uk/documents/s23554/Appendix%20B%20-%20Consultation%20Report%20Final.pdf

We Did

Following consultation, the Childcare Development and Sustainability Service received Cabinet approval on the 3rd July 2018 and went through a competitive tender process in 10 July 2018.  This service will commence on the 1 January 2019 with a maximum annual cost of £305,000.

Please see item No 10 from this link https://democracy.bristol.gov.uk/ieListDocuments.aspx?CId=135&MId=3092&Ver=4

We Asked

Between 28th November 2017 and 20th February 2018 we asked for comments and feedback on the draft Bristol Sport & Active Recreation Facility Strategy.  The benefits of having a Sport & Active Recreation Facility Strategy include helping to protect and enhance existing provision; informing the assessment of planning applications and proposed developments; helping to prioritise deliverable projects; ensuring a ‘strategic approach’ to getting the right facilities in the right places; helping to address inequalities in levels of provision across the city and attracting investment from relevant partners.

The public consultation had the following features:

  • Online survey designed so people could comment on the facilities most relevant to them, without having to complete pages of information.
  • Online survey publicised through extensive list of council equality group contacts.
  • Online survey publicised extensively through council and partner communication channels.
  • Paper versions of survey distributed at several council leisure facilities.
  • Three month consultation period designed to ensure maximum opportunity for third sector organisations and individual members of the public to respond.

You Said

A total of 461 responses were received with the majority choosing not to answer the questions on the overall strategy document, instead choosing to respond to specific facility issues.

With the responses on specific facilities the largest number were made on swimming pool provision.  Of the swimming pool responses, 162 made comments specifically referring to Jubilee swimming pool.  A further 54 made comments referring to swimming in general. 

The other highest responses were on sports halls and cycling facilities/wheels parks.  Both of these facility types figure prominently in the draft strategy and comments made were generally supportive of the proposals.

We Did

The draft strategy and supporting information has been updated to reflect any inaccuracies identified.

A consultation report which summarises all the feedback has been prepared.  Respondents who requested feedback by submitting an email address will receive this report directly. It can also be requested by emailing Craig.Hyslop@bristol.gov.uk or by downloading it at the bottom of this webpage.

Responses from the public consultation do not significantly affect the proposals related to major facilities or other actions and opportunities identified in the draft strategy.  The issue of swimming pool provision is well documented in the city and the responses/information gained through the consultation will be added to the large amount of information on the topic already gathered.  There is also a swimming specific report prepared which will be circulated alongside the main summary report to those respondents who requested feedback.  Again, this report is available on request to anyone else from Craig.Hyslop@bristol.gov.uk or by downloading it at the bottom of this webpage.

The overall direction of the strategy remains unchanged.  As a result of public consultation the narrative in some parts of the document has been amended to reflect more accurately the current position.

We Asked

By April 2019 the council has a target to reduce what it spends each year on parks by at least £2.868 million.  This means services will need to be run in a very different way; we will need to work more with communities, make more money, create more partnerships, make services as efficient as possible and reduce some of the things we do now.  As we move forward we want to be positive and ambitious for our parks whilst being clear that we have to work differently to maintain a much valued level of service citywide.

In order to make the savings, we have taken the approach of trying to earn as much money as possible so we can keep service reductions to a minimum.  The alternative would be to make the savings by reducing the service and removing facilities which cost the council a considerable amount of money to keep and maintain.

Between 6 November 2017 and 29 January 2018, we consulted on proposals for:

  • generating more income from parks;
  • reducing some existing service provision to reduce costs;
  • increasing the number of pay and display parking spaces in parks, and increasing the parking charges on sites that already have pay and display parking; and
  • proposals for the Parks Service to be delivered by a Trust or similar organisation rather than the City Council Council.

In addition to the Parks & Green Spaces survey, we hosted drop in sessions in Netham, Knowle West, Henbury and Brentry and City Hall with parks officers available to discuss the content of the consultation with members of the public.

This consultation has closed.

The proposals on which we consulted are described in the full survey document.

The consultation document translated into British Sign Language is available here: BSL Parks and Green Spaces Consultation

You Said

We received 2670 responses to the survey.

A consultation report which summarises this feedback is being prepared and will be published on this website later in the Spring

We Did

We will update this section when decisions have been made about the proposals

We Asked

We asked residents, businesses, the development sector and other stakeholders to make their duly made representation/s on the JSP Publication Document

The third phase of consultation on the JSP ran from Wednesday 22nd November 2017 to Wednesday 10th January 2018.

You Said

2,554 respondents submitted a total of 4,769 duly made representations.

A summary of the main issues raised in the representations submitted is set out in the engagement report (Regulation 22) Engagement Report of Key Issues raised at Regulation 19 Consultation (April 2018). 

This is available to view on the West of England JSP website (JSP Submission Document library):

www.jointplanningwofe.org.uk/consult.ti/JSPPublication/viewContent?contentid=346611

We Did

We submitted the JSP to the Secretary of State for Housing, Communities and Local Government on 13th April 2018.

On this date the JSP entered the ‘examination stage’It is during this stage where the independent Inspector reviews the plan and its supporting evidence base and has regard to the duly made representations.

The Inspector will determine whether the plan is sound and therefore ready to be adopted. This stage involves examination Hearing sessions. The Inspector will make a report back to the local authorities and may propose further amendments. Once satisfied that the Plan meets all planning rules and laws, each council will then consider whether or not to adopt the Plan. Subject to that approval, the JSP would sit above and guide the review of the councils’ own Local Plans.

We Asked

We asked park visitors for information on the usage and opinions park visitors on the current catering kiosk in St George Park to help inform our longer term decisions to develop catering provision in the park to increase its financial and social value.

The survey was designed to answer the following questions:

  • Who currently uses the kiosk?
  • What are the experiences of people using the provision?
  • Are there any opportunities to enhance the provision?

You Said

We received 265 completed surveys.

Whilst the majority of responses (71%) indicated that they used the kiosk most only did so on an occasional basis. It is encouraging that the majority rated their experience as good or excellent. 

The irregular opening hours of the kiosk were the biggest complaint, together with customers not keeping their dogs under control and people smoking in the seating area.

We Did

There is clearly a need for a catering outlet to remain in St George Park. We are now considering a number of options to improve catering provision to take into account the results of the survey and in line with wider park improvements projects.

We expect to be able to announce further details during Autumn 2018.

We Asked

As part of the savings needed to bridge the gap in the council’s finances of £108m over the next five years, Bristol City Council consulted on proposed changes to the funding it offers to parents and carers who need extra help to provide care for their children. This would enable us to reduce the budget for this service by £50k in 2018/19.

The proposal that was consulted on was to introduce a financial assessment of three aspects of its provision to children in care. This was intended to ensure that people pay something towards the care of their children if they can afford to, and full funding is reserved for those who need it most. These three proposals were:

Proposal 1: a financial assessment of Special Guardians. The proposal that was consulted on was to reduce or end the payment of the allowance for Special Guardians whose financial situation means they do not need the full allowance for looking after the child(ren). The reduction in allowance for individual Special Guardians would range from no reduction to £243 per week, depending on the age of the child, other benefits and income of the Special Guardian. (The council does not currently undertake any financial assessment of Special Guardians, unlike adoption allowances which are subject to a financial assessment of the family).

Proposal 2: The council would provide practical support to carers and children according to assessed need which may range from therapeutic interventions (for which Adoption Support Fund applications may be made on behalf of the family) to practical, play and parenting support, or support to access universal and targeted services.

Proposal 3: The proposal that was consulted on was to pilot a financial assessment of parents’ income where children are voluntarily accommodated (looked after under Section 20 Children Act 1989) by the local authority. Parents would be required to contribute towards the cost of their child’s care where they were assessed as being able to afford it. Individual families would be required to contribute approximately £40 per week towards living expenses and clothing allowance.

Further information was provided in the Financial Assessment of Care Services consultation document.

You Said

The consultation on removal of Financial Assessment of Care Services (FACS) closed on 17 December 2017. We received 50 responses to this consultation, the results of which are available in appendix A of the Corporate Strategy 2018-2023 and Budget consultation report.

We Did

The consultation feedback was taken into consideration in developing final recommendations for how to deliver the service in future. The proposal for Prioritising allowance needs for Special Guardians and families with children who are voluntarily looked after by the local authority is not currently being taken forward.

We Asked

As part of the savings needed to bridge the gap in the council’s finances of £108m over the next five years, Bristol City Council consulted on proposals for increasing income and efficiency across its Culture Services beyond those already detailed in the 2017/18 Corporate Strategy consultation. The proposals in the Culture Services consultation included:

  • introducing charges at some of our museums;
  • increasing sponsorship income from major events; and
  • changes to how the Bristol Film Office and Site Permissions services work that will make them self-financing.

You Said

124 responses were received to the Culture Services consultation via the online survey, the results of which are available in appendix B of the Corporate Strategy 2018-2023 and Budget consultation report.

We Did

The consultation feedback was taken into consideration in developing final recommendations for how to deliver the service in future. The proposals were put to the Mayor and Cabinet on 23 January 2018 to make a decision. The proposals and the Cabinet decisions are available in full in the Cabinet agenda papers.

Details of the Cabinet decision on increasing income generation and efficiency across culture services are listed below

Cabinet approved the implementation of the following:

  • Charging adults for entry to Red Lodge and Georgian House Museums from April 2019
  • Increased income from major events through sponsorships
  • Increase income generation to make both the Film Office and Site permission team cost neutral by 2022.

We Asked

We asked you for your views on proposed changes to the funding Bristol City Council offers to support neighbourhood action which would reduce the budget for this service by £257k in 2018/19.

This proposal was part of £52m of proposed savings across the council’s activities identified for the year 2018/19. You can see the full list of proposed savings over the next five years as part of our Corporate Strategy and Budget Consultation at www.bristol.gov.uk/corpstrategy.

You Said

The consultation on removal of remaining funding supporting neighbourhood action closed on 17 December 2017. We received 239 responses to this consultation, the results of which are available in appendix C of the Corporate Strategy 2018-2023 and Budget consultation report.

We Did

The consultation feedback was taken into consideration in developing final recommendations for how to deliver the service in future. The proposals were put to the Mayor and Cabinet on 23 January 2018 to make a decision. The proposals and the Cabinet decisions are available in full in the Cabinet agenda papers.

Details of the Cabinet decision on removal of remaining funding supporting neighbourhood action are listed below.

Cabinet agreed:

  • To make a saving of £257k by withdrawing the small grants fund.
  • To make available one-off budget of up to £50,000 to help mitigate the impact on areas which face greater challenges of inequality and deprivation and where there is limited access to community and voluntary organisations which can help. This funding will be used to increase social action and support communities to become more self-sufficient in identifying funding and accessing resources.  How this budget will be allocated will be agreed with the Exec Member.
  • When the Bristol Impact Fund small grants process is reviewed in 18/19 consideration will be given to the impact of removing the neighbourhood action fund.

We Asked

The consultation on the council’s draft Corporate Strategy 2018-2023 and budget savings proposals was open for six weeks from 6 November 2017 until 17 December 2017.

The Corporate Strategy and Budget (CS&B) consultation sought feedback from the public (including organisations which represent non-domestic rate payers) on:

  • the scale of Council Tax increase in 2018/19;
  • a proposed Social Care Precept of 3% on top of the proposed increase in Council Tax;
  • savings and income proposals which would deliver £35m of savings and additional income in 2018/19 with further savings/income in subsequent years to 2022/23;
  • the council’s draft Corporate Strategy, with specific questions on proposed key commitments and suggestions for other key commitments which the council could include.

More information about the proposals on which we consulted is described in the Corporate Strategy and Budget Consultation - Information Booklet.

On 6 November, we also started four consultations on proposals for specific savings measures. (These were the proposals presented in the CS&B consultation Information Booklet Appendix Section 1.) Three of these consultations were open for six weeks until 17 December 2017. These are:

The Parks and Green Spaces consultation opened on 6 November and closed on 29 January.

You Said

We received nearly 700 responses to the CS&B consultation, the results of which are available in the Corporate Strategy 2018-2023 and Budget consultation report.

The report also includes the results of consultations on the following specific savings proposals:

  • Prioritising allowance needs for Special Guardians and families with children who are voluntarily looked after by the local authority by introducing Financial Assessment consultation (appendix A)
  • Increase income generation and efficiency across the culture services consultation (appendix B)
  • Removal of remaining funding supporting neighbourhood action consultation (appendix C)

The Parks and Green Spaces consultation closed after publication of the Corporate Strategy 2018-2023 and Budget consultation report and is reported separately.

We Did

The consultation feedback was taken into consideration in developing final recommendations for the Corporate Strategy and the council’s budget which were put to Full Council on 20 February 2018. Full Council agreed the council’s budget for 2018/19 and our Corporate Strategy for the next five years. The decisions are summarised below.

Budget for 2018/19

The council’s revenue budget (for our day to day services) has been set at £355.8m, which together with our capital investment programme totals £1.2billion expenditure in the year ahead.

Council Tax will rise by 4.99% and includes a 2% levy for essential Adult Social Care services to prioritise support for vulnerable people.

Our budget for 2018/19 also includes making £34.5m savings. Most of these will be made from internal efficiencies in order to limit the impact on frontline services.

Corporate Strategy

Full Council also approved a refreshed Corporate Strategy 2018-2023 which outlines our key commitments, principles and values founded on a vision to build a city of hope and ambition where everyone can share in its success. 

The strategy sets out our main priorities for the next five years against four themes of empowering and caring; fair and inclusive; well-connected and wellbeing. Each of these themes includes four Key Commitments; specific actions which contribute to our aims.

Specific savings measures

The consultation feedback on the three specific savings measures was taken into consideration in developing final recommendations for how to deliver each of the affected services in future. Details are available on the following consultation pages:

We Asked

Between 16th October and 10th November 2017 Bristol City Council consulted on a proposed change in speed limit on Bedminster Road outside of Parson Street School.  The main aspects proposed were:

  • changing the speed limit from 30mph to 20mph along a stretch of Bedminster Road,
  • implementing posts on the pavement at the point of the speed limit change, and
  • putting new speed limit signs on the posts to indicate the change in speed limit.

During the 4 week consultation, letters were sent to all surrounding households and emails were sent to Council Members and other stakeholders such as the school and PTA representatives.

You Said

Responses were gathered through an email address or phone number. The proposed consultation received 20 responses, via the email box from members of the public. We also received responses from the ward councillors, school and the PTA. Over 75% of the responses received were supportive and no changes to the specifics of the scheme were requested. Of those that opposed the change in speed limit the main request was to have a limited 20mph speed limit during school times.

We Did

As the majority of responses from the public and stakeholders were supportive of the scheme, it will now enter the detailed design stage. Once this is complete the Traffic Regulation Order stage will begin which will include the formal consultation stage.